Recreate Bodies Personal Training

Privacy Policy

Recreate Bodies Personal Training

Last updated: October 2026

Who we are

Recreate Bodies Personal Training is run by Ray Bothma, a personal trainer in Whangaparāoa and Orewa, New Zealand. This policy explains what personal information I collect, why, and how I look after it. It follows the New Zealand Privacy Act 2020.

Privacy officer

I'm the privacy officer for this business. Contact me about anything in this policy:

Ray Bothma, ray@rbpt.nz, 027 205 8446

What I collect

When you book a free consult on this website: your name, phone number, email address, the suburb or town you live in, where you'd like to train, and for online coaching, whether you live in New Zealand. Your consult booking time is handled through my booking page.

When you become a client:

  • your goals, training history, and any injuries or health conditions that affect how you train
  • body measurements and progress photos, if you choose to share them
  • payment details, needed to set up your membership

When you message me: the details you send by text, WhatsApp or email.

When you visit this website: basic technical information, such as your browser type, the pages you visit and your approximate location. This comes from the website platform and analytics tools. It doesn't identify you by name.

Information from other people

Sometimes I receive your details from someone else, most often City Fitness, when you ask them for a personal training consult. When that happens, I'll tell you where I got your details when I first contact you, and point you to this policy.

Why I collect it

I use your information to:

  • reply to your enquiry and arrange your consult
  • build a safe programme that suits your body, goals and any injuries
  • track your progress and adjust your plan
  • manage bookings, payments and your membership
  • keep basic business and tax records

I only collect what I need for these purposes.

Health information

Information about injuries and health conditions is sensitive. I only ask for what I need to train you safely. I keep it private, and only share it with someone else, such as your physio, GP, or a trusted partner such as Anna, our nutritionist (see Trusted Partners), if you ask me to or agree to it.

Who I share it with

I don't sell, rent or trade your information. I use these services to run the business, and they may store your information on my behalf:

  • Duda: website hosting and consult form emails
  • TidyCal: consult bookings
  • PTminder: client sign-up, memberships and session bookings
  • Stripe: card payments, through PTminder. I never see or store your full card number.
  • Hubfit: your training programme, check-ins, measurements and progress photos
  • Google: email, and website analytics
  • WhatsApp: messages, if you choose to message me there

Some of these services store information overseas, including in the United States. I use well-known providers that protect personal information to a standard comparable to New Zealand law.

I'll also share information if the law requires it, or if it's needed to prevent a serious threat to someone's health or safety.

How I keep it safe

Your information is stored digitally in password-protected accounts with these services. Only I have access. I don't keep any paper records.

How long I keep it

I keep client information while you're training with me. After you finish, I keep only what I need for tax and business records, generally up to 7 years, then delete it.

Your rights

You can ask to see the personal information I hold about you, ask me to correct it if it's wrong, or ask me to delete it. I'll delete your information on request, apart from any records I'm required to keep for tax. Email ray@rbpt.nz and I'll respond within 20 working days. There's no charge.

Marketing

I'll only send you updates or offers if you've agreed to receive them, and every message will include a way to opt out.

Privacy breaches

If a privacy breach happens that's likely to cause you serious harm, I'll tell you and the Office of the Privacy Commissioner as soon as possible.

Cookies

This website uses cookies to work properly and to measure visits. You can block or delete cookies in your browser settings. Some parts of the site may not work as well without them.

Under 18s

I train clients under 18 only with consent from a parent or guardian, and I collect their information with that consent.

Visitors from outside New Zealand

My services are for people in New Zealand. If you contact me from overseas, I'll handle your information under this policy.

Complaints

If you're unhappy with how I've handled your information, contact me first and I'll try to put it right. You can also complain to the Office of the Privacy Commissioner at privacy.org.nz or on 0800 803 909.

Changes to this policy

I may update this policy from time to time. The latest version will always be on this page, with the date it was last updated.